Primarily designed as an iPad-based visitor management system, SwipedOn allows an organization to create an efficient visitor and employee sign-in experience where guests and staff can quickly register their attendance at a workplace.
The software is managed through a dashboard and can then be used in multiple locations with the data available in real-time.
Guests can sign-in on the iPad or scan a QR code then sign-in via their smart phone and default browser.
The system can be set up to ensure visitors answer any relevant questions or sign any documents in order to be granted entry, with the intended host or site manager notified of their arrival.
In addition, SwipedOn can be set up to print out ID badges.
When it comes to employee management, there is also a SwipedOn Pocket app available for Android and iOS smart phones.
This allows the staff member to tap in and tap out at the iPad kiosk.
Contactless sign-in
The contactless sign-in feature is designed to provide a hygienic, touch free way to register people entering the workplace.
Visitors scan a QR code displayed on the iPad and sign in using their own mobile device and their default browser.
Using the dedicated smartphone app, SwipedOn Pocket, employees can also sign in using their smartphone.
There is also the further option for the organization to simply print the SwipedOn generated QR code, which guests and employees can then scan to register their attendance at a site.
Visitor flow
To manage visitors and staff, SwipedOn allows the organisation to create specific visitor fields and categories.
It also offers the ability to capture photographs for added security, or for the guest to sign digital documents, such as a non-disclosure agreement, before they enter.
Guests can select a host, and the system can be set up to automatically notify the host or a series of people about a guest’s arrival via email or text.
Visitor screening
Visitor screening allows workplaces to ask their guests questions before they are granted entry to a site.
Primarily designed to screen people for risk of Covid-19 infection, the feature enables workplaces to ask a series of yes/no questions of up to 100 characters.
They can then set the answers to these questions to trigger an alert, which is emailed and/or texted to up to three contacts within the organisation.
The feature also allows the host organisation to make the guest wait for approval (regardless of which answer they choose) before being granted entry.
Employee screening and management
In addition to visitor screening, the software facilitates employee screening where it can ask a series of yes/no questions before an employee is granted entry.
This assists with the management of Covid, and also enables the organisation to track who exactly is on site at any given time, effectively allowing the software to act as a digital in/out board for employees.
Meanwhile, SwipedOn also offers time tracking and reporting, so an organisation can reconcile which staff were in attendance on site, when.
SwipedOn Pocket
SwipedOn Pocket is a smartphone app designed for the employees of an organization.
It enables employees to sign in touch-free using their own device, answer employee screening questions and set custom status messages and return times on sign out.
SwipedOn Pocket also offers location verified employee sign in.
Employees have the option to add custom status and return time upon sign-out, enabling the system to be used as a virtual in and out board.
SwipedOn notes employee movements are all logged and time stamped in the web dashboard, giving an organization full oversight of who is in a workplace at any time.
Digital agreements
SwipedOn allows for the guest to sign any relevant digital agreements before being granted entry. These might include workplace health and safety documents or confidentiality agreements.
These documents can be created as a plain text document or a branded PDF. The guest simply signs the iPad and signature details are then stored securely.
Evacuation management
SwipedOn ensures an organization knows who is on site at all times.
In the event of an emergency, the relevant safety staff member can access this information via the Cloud, on their iPad or using the SwipedOn app to conduct a roll-call or keep real-time records.
The system also works in offline mode.
Notifications
When a guest arrives on site and signs in, the software can be set up to send an instant email or text notification to the relevant host.
These notifications can also be programmed to CC in any other relevant parties, including the host’s assistant.
Pre-registration and remembered guests
To accommodate a seamless sign-in experience, visitors can be pre-registered with an organisation, while the software also remembers the details of frequent guests and auto-suggests visitor names for quick registration.
There is the option of automatic sign-out when a guest’s visit has concluded.
Photo identification
SwipedOn allows for the capture of a guest or employee’s image. This can then be used on identification badges.
In addition, the software can be set up to capture the image of an employee at sign-in or sign-out to ensure it is the correct person.
These photos are visible to Company Admins and Location Managers within the Employee Timeline view of the SwipedOn web dashboard.
Badge printing
Visitor badges can be printed on the spot when SwipedOn is connected to a badge printer. These badges can include photos of the guest.
