Ezy Sign-in offers both a contactless and an iPad-based visitor sign-in process.
Contactless
The contactless version sees a guest scan a QR code on their mobile phone. The code can be displayed on an iPad or a poster, and when the guest scans it, the sign-in web link opens on their phone. The guest then completes their registration details, with the host notified of their arrival. An image of the guest can also be taken during sign-in.
When the guest leaves, they simply check out using the same mobile web-link. Data about their visit is stored in the Ezy Sign-in dashboard.
iPad app
The iPad app sees the guest check-in on an iPad kiosk. They enter their details on the app including the name of the host they wish to see. The host is then notified, and an image of the guest can be taken and used for a visitor badge.
When the guest leaves, they can either check-out using the iPad kiosk or their mobile phone. Data about their visit is stored in the Ezy Sign-in Dashboard.
Host notifications
When a guest checks-in and selects their host, the host is automatically notified via SMS or email.
Mobile check-out
Ezy Sign-in’s mobile check out feature allows visitors to check out using their mobile phones at the end of their meeting.
Once a visitor has checked themselves in, Ezy Sign-in sends a link via SMS that can be used by the visitor at the end of their meeting to check out.
This feature allows visitors to check out directly from their mobiles phone without the need for them to return to the point of entry.
Pre-bookings and pre-registration
Meeting can be pre-booked for guests, allowing them to register before they arrive. The feature generates a QR-code and meeting ID that are sent to the visitor by email.
When they arrive, the visitor can either enter the meeting ID, or use the QR code to check-in, which generates all their details.
Returning visitors
Ezy Sign-in’s Return Visitor feature simplifies the check-in process for return guests. The guest simply enters their phone number and the name of the host, and the system retrieves the details they have previously entered.
Inductions, Terms and Conditions
Company terms and conditions can be displayed to guests as part of the check-in process.
Information that needs to be viewed can also include induction requirements, emergency escape plans or any other procedures that gusts need to be made aware of to ensure compliance.
The software also has the ability to capture the visitor’s digital signature to confirm understanding and acceptance of any terms and conditions.
Documents, such as vaccine certificates and licenses, can be uploaded to the system.
A copy of the document can then also be emailed to the visitor and the company’s human resources department.
Image capture
Image capture uses the iPad kiosk’s inbuilt camera to take a picture of a visitor during check-in.
This photo can be used to print a visitor badge and also help identify the visitor should there be a requirement to do so.
The photo is then stored and reused for any repeat visits.
Visitor badges
Ezy Sign-in allows for a sticky visitor badge to be printed from the iPad kiosk using an optional label printer.
The badge can include information provided by the visitor during the check-in process and their photo, if required.
Visitor log
The visitor log keeps track of all guests attending a site, including information on the organization they represent, the date they attended, the duration of their stay, who they visited and the purpose for the visit.
A host can access this on a personal level, while the administrator has an organizational view of who was on site, when, for what reason.
Employee sign-in
Employee sign-in is an optional module that can be added to the Ezy Sign-in subscription for an additional cost.
It can track and keep a record of when employees sign-in and sign-out and can also be integrated with an organization’s payroll system.
Multi-location
For organisations with more than one office or site, Ezy Sign-in has multi-location capability. This allows the software to be used at multiple sites but can be accessed and managed from a single dashboard.
