Using a device such as an iPad for visitor management has a multitude of benefits including the following:
Security
Automated visitor management via iPads and software enables a workplace to have an up-to-the-minute manifest of who is on-site, why they are there, and the reason for their visit.
This assists with both safety and compliance and can also prove critical in an emergency.
Cost savings
The time that staff spends registering guests can cost you in terms of staff productivity.
Importantly, digital visitor management can save you very real money by helping to mitigate the risk of a security breach or workplace incident by ensuring all visitors have the necessary credentials and are accounted for at all times.
Meanwhile, implementing a visitor management system via iPad is highly economical, with minimal outlay required.
Efficiency
Paperwork might have been the way of the past, but it’s far from efficient. Not only are paper-based visitor sign-in systems tedious to fill out for customers, they also create a paper trail that requires double handling, is wasteful and takes up storage space.
With features like ID scanning, QR code check-in, cameras, and badge printing, automated visitor management is far more efficient.
It can also allow guests to pre-register for events and helps ensure all induction and safety training is completed prior to a visitor entering the site.
Compliance
For many workplaces, visitor management is about compliance. It ensures all visitors to a site have the necessary licenses, training and security clearance to enter the premises.
Digital visitor management helps tick these boxes quickly while also giving the host organization an accurate account of exactly who is on-site at any given time.
This offers accountability but also improves accuracy and safety in the event of an emergency.
Professionalism and morale
A streamlined visitor management system offers a warm welcome to all guests while setting the professional tone that visitors can expect throughout their stay.
In the process, this allows your staff to feel in command of their environment and safe and valued as part of a state-of-the-art organization.
Flexibility
One added bonus of a digital visitor management system is that it offers the flexibility to grow as your organization does. Regardless of whether you have one or 14 sites, an integrated visitor management system allows you to effortlessly handle all premises and scale up when you need to.
Insight
Ultimately the key attribute of automated visitor management is that it offers insight for the organization. It allows you to know who is on-site now, who has been on-site historically, how long they stayed, why they were there and where they were from.
This can help you tailor your services and organization to the people who visit you most, while allowing you to identify trends.
You can view our range of tablet stands suited to visitor management here.
