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Upgrade your Visitor Management with an iPad

November 2, 2021

Gone are the days where paper and pens were the tool of choice for visitor management, with technology playing an increasing role in recording who is at your premises at any given moment in time.

That technology doesn’t even need to be expensive or purpose-designed, with one of the preferred tools for visitor management being the humble iPad.

Courtesy of its intuitive interface, a host of available apps, and affordability, the iPad is now found in organizations across the globe, catering to workplace safety and security as an up-to-the-minute Visitor Management System.

So, let’s look at how you can upgrade your visitor management with an iPad.

A simple yet effective solution

The iPad is proving popular as a tool for visitor management because it offers a simple, yet effective solution.

iPads are affordable, easy to use, and have access to a range of software, including a suite of visitor management apps.

That means creating a dedicated visitor sign-in kiosk is cost-effective and straightforward, involving just three tools: an iPad, visitor management software, and a stand.

The iPad

All current iPad models cater to visitor management, with the iPad Operating System naturally suited to this task.

As one of the world’s most widely used operating systems, iPad OS is familiar to many and highly intuitive.

Meanwhile, investing in an iPad remains economical with the current 9th generation iPad kicking off at a price point of US$329 or AU$499.

Software

Simply Google the term ‘visitor management’ and a suite of available software is on offer, including options like Sine, SwipedOn, Envoy, The Receptionist and more.

You can gain a sneak peek into this software here. Meanwhile, most software works on a subscription-based model, with data stored in the Cloud and accessible in real-time.

Tablet stands

As your visitor management system acts as a greeting point for visitors to your business, it should be set up in a way that is both professional and appealing.

A range of tablet stands is suited to this task including wall mounted options, floor stands and desktop stands.

When considering which stand to deploy, factor in whether security features such as a lockable faceplate will be a requirement to protect your device,

Additional hardware

In addition to the physical iPad and tablet stand, you may wish to embrace further hardware for your visitor management system such as a connected printer to print out identification tags.

The benefits of iPad-based visitor management

Using a device such as an iPad for visitor management has a multitude of benefits including the following:

 

Security

Automated visitor management via iPads and software enables a workplace to have an up-to-the-minute manifest of who is on-site, why they are there, and the reason for their visit.

This assists with both safety and compliance and can also prove critical in an emergency.

 

Cost savings

The time that staff spends registering guests can cost you in terms of staff productivity.

Importantly, digital visitor management can save you very real money by helping to mitigate the risk of a security breach or workplace incident by ensuring all visitors have the necessary credentials and are accounted for at all times.

Meanwhile, implementing a visitor management system via iPad is highly economical, with minimal outlay required.

 

Efficiency

Paperwork might have been the way of the past, but it’s far from efficient. Not only are paper-based visitor sign-in systems tedious to fill out for customers, they also create a paper trail that requires double handling, is wasteful and takes up storage space.

With features like ID scanning, QR code check-in, cameras, and badge printing, automated visitor management is far more efficient.

It can also allow guests to pre-register for events and helps ensure all induction and safety training is completed prior to a visitor entering the site.

 

Compliance

For many workplaces, visitor management is about compliance. It ensures all visitors to a site have the necessary licenses, training and security clearance to enter the premises.

Digital visitor management helps tick these boxes quickly while also giving the host organization an accurate account of exactly who is on-site at any given time.

This offers accountability but also improves accuracy and safety in the event of an emergency.

 

Professionalism and morale

A streamlined visitor management system offers a warm welcome to all guests while setting the professional tone that visitors can expect throughout their stay.

In the process, this allows your staff to feel in command of their environment and safe and valued as part of a state-of-the-art organization.

 

Flexibility

One added bonus of a digital visitor management system is that it offers the flexibility to grow as your organization does. Regardless of whether you have one or 14 sites, an integrated visitor management system allows you to effortlessly handle all premises and scale up when you need to.

 

Insight

Ultimately the key attribute of automated visitor management is that it offers insight for the organization. It allows you to know who is on-site now, who has been on-site historically, how long they stayed, why they were there and where they were from.

This can help you tailor your services and organization to the people who visit you most, while allowing you to identify trends.

 

You can view our range of tablet stands suited to visitor management here.

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